A group visa submission allows family members or travel companions to submit their individual visa applications under one shared reference or itinerary. This helps keep the process streamlined, especially when multiple people are traveling together.
Linking family visa applications has several benefits:
Ensures all members are processed together
Allows for shared documentation (e.g., accommodation, itinerary)
Simplifies appointment scheduling at embassies or visa centers
Helps ensure travel plans stay coordinated, especially with children or dependents
You can usually link visa applications for:
Immediate family members (spouse, children, parents)
Extended family traveling together (e.g., siblings, grandparents)
Domestic helpers accompanying a family (in some countries)
Each country has different rules about who qualifies under a group application, so it’s important to review the destination country’s specific guidelines.
Choose a primary applicant
Begin with one adult as the main applicant. This person’s application will serve as the reference point for linking other applications.
Create individual applications
Fill out a separate visa form for each family member, ensuring accuracy in names, dates of birth, passport numbers, and travel dates.
Look for “add family member” or “group application” options
Many online visa platforms include features that allow adding family members during the same session. Use these to keep all applications under a single reference or group ID.
Use the same travel details
Make sure all applications reflect the same flight itinerary, travel dates, and accommodation information to show that it’s a shared trip.
Upload shared and individual documents
Shared documents like hotel bookings, flight tickets, or invitation letters should be uploaded to all applications. Individual documents such as passports and photos must still be uploaded separately.
Include a group cover letter (if allowed)
Write a brief cover letter explaining the relationship between the applicants and the reason for traveling as a group. This is helpful even when not mandatory.
Reference the primary applicant where needed
In cases where there is no formal linking feature, manually refer to the primary applicant’s name, passport number, and application ID in the additional family members' forms.
Marriage certificate (for spouses)
Birth certificates (for children)
Travel itinerary and return tickets
Proof of accommodation
Family group photo (optional but sometimes useful)
Cover letter explaining group travel
Not indicating family connections clearly in the application
Using different travel dates across forms
Forgetting to upload relationship proof documents
Booking separate visa appointments when a group slot was available